NTS FAQ

Event

What is the official name of the event?

The official name of the event is: “Night to Shine, sponsored by the Tim Tebow Foundation, hosted by YOUR CHURCH.” Please do not add additional supporters to the name of the event. If you wish to recognize additional supporters, your staff representative will be able to provide you with ideas on how best to thank them.

Will Night to Shine 2023 be virtual or in-person?

At this time, our hope and prayer is that Night to Shine 2023 will be hosted in-person all around the world and we will move forward with that expectation. However, our team will continue to monitor COVID-19 and if global circumstances require a change of course, we will be sure to share that change with you as soon as possible.

Can our church host a fully virtual Night to Shine event in 2023?

If your church is experiencing circumstances in the month(s) leading up to Night to Shine 2023 that make it unsafe or unwise to host an in-person Night to Shine event for the majority of your honored guests, please let us know. We are happy to talk through the best options with you to ensure a safe and enjoyable Night to Shine experience for your honored guests.

Can we host on a day other than Friday, February 10, 2023?

The Tim Tebow Foundation requires all churches to host the event on Friday, February 10, 2023 to maintain the worldwide feel of the event and make guests feel like they are a part of something much bigger than their local Night to Shine. Exceptions are only made on a case-by-case basis in the event of unavoidable circumstances..

Do we need to have an ambulance on-site?

No, you do not need to have an ambulance at your event. However, we do ask that you have EMTs on-site as a part of your medical team.

Can we hold the event in another facility other than the church?

Provided the prom event is hosted and planned by the church, the Tim Tebow Foundation is happy to review other facilities on a case-by-case basis if a larger facility is needed. Please submit a brief description and a few photos of the proposed event location and its amenities (accessible building, accessible restrooms, etc.) to your staff representative.

Can we still include a Shine Thru in our event plans even though we are back in person?

Yes! We encourage your church to host a Shine Thru, “shine” (decorate with yard signs, balloons, streamers, etc.) yards and celebrate your honored guests as much as you can! These activities are not required as we know that an in-person Night to Shine event takes considerable planning, finances and time but if you and your team are willing and able, adding these activities to your Night to Shine celebration itinerary will only enhance the experience even more for your honored guests.

Do we have to include karaoke, limousine rides, hair & makeup stations, shoe shines, dinner, dancing, a red carpet entry and a crown or tiara for every honored guest?

Yes, we ask that your church include each of these event elements as these are key pieces of Night to Shine and are features that we have found over the past seven years make the event extra special for each honored guest. These event elements are also marketed as a part of the Night to Shine experience in all the information the Tim Tebow Foundation shares with the public and the media.

What is TTF’s policy on cancelling due to inclement weather?

We ask that each church avoid cancellation of the event if at all possible. However, if severe inclement weather prohibits the event from occurring on Friday, February 10, 2023, please reschedule the event to be held within two weeks after the original date. Please notify your staff representative concerning any changes due to weather.

Can we play the Rascal Flatts “Our Night to Shine” song during our Night to Shine event?

Yes, you may play the song during your event. However, please do not use the song in any published media including but not limited to promotional videos.

Volunteers

Do we need to do background checks on all volunteers?

We require background checks for all volunteers and church staff, ages 18 and older. Background checks for vendors and other contributing parties will be at the discretion of your church. However, we strongly encourage your church to perform background checks on anyone who will be participating in the event and directly interacting with your honored guests such as photographers.

How often should we redo background checks on volunteers?

The professionally recommended timeframe for renewing a background check is every 12-18 months.

Do you require background checks on volunteers under the age of 18?

If you have children under the age of 18 who would like to volunteer, please have their parents or guardians sign a permission release. We also encourage adult supervision for volunteers under the age of 16.

What disqualifies a volunteer from serving?

Given that we cannot possibly know the extent of the situation, the personal character of the individual in question, or the reasons for concern, we leave these decisions to the discretion of your church leadership. We ask that you put the safety of the honored guests as top priority in every situation.

Should we require volunteers to be vaccinated for COVID-19?

The Tim Tebow Foundation does not have official guidelines for COVID vaccination for Night to Shine. It is up to your church leadership how you wish to select volunteers for your Night to Shine event. However, please always ensure background checks are performed on every volunteer and please follow your state and local guidance regarding preventing the spread of illness including social distancing, sanitizing, hand-washing, masks, temperature checks and other precautionary measures.

What is a Shine-Thru Parade?

Shine-Thru Parades are drive-thru adaptations of Night to Shine where guests can enjoy many of their favorite elements of Night to Shine from their vehicle! A drive down the red carpet, cheering paparazzi, photography opportunities, music, dancing, decorations, special guests or characters - these are just a few of the exciting ways honored guests will be celebrated at Shine-Thru Parades!

How can I thank and recognize my volunteers?

Your volunteers are such a vital part of Night to Shine and thanking them for giving of their time is important. Some great ways to thank your volunteers are: t-shirts, gift bags (please do not give your volunteers the exclusive Night to Shine drawstring backpacks intended for the honored guests), and a thank you lunch or dinner.

Honored Guests

How would you define an individual with special needs?

The event is open to anyone with physical or cognitive special needs, ages 14 and older. We do not have specific guidelines for the eligibility of guests in relation to the legitimacy or severity of their disabilities. We trust each church to use their best judgment as to what qualifies as a special need.

What is the minimum age for Night to Shine honored guests?

Night to Shine is for anyone with special needs, ages 14 and older. There is no age maximum.

If guests come as a couple, do we still need two buddies?

We recommend two buddies, as you will want to be fully prepared for bathroom breaks, assisting your guests with food, dancing, etc.

Can a guest bring their own buddy?

Typically, we recommend not pre-assigning buddies, however, we understand that in some cases a relationship may have been established at a prior Night to Shine or the guest would prefer to be paired with a friend or family member as their buddy. If a guest would like to bring their own buddy, that is perfectly fine, provided their buddy registers as a volunteer, attends volunteer training and receives a background check for the safety of all the honored guests at the event.

Do we have to assign a buddy to a guest who is attending with a parent or caregiver?

A buddy needs to be assigned to each guest. However, occasionally you will have to make exceptions for guests who are either uncomfortable being separated from their parent/caregiver or who need their caregiver with them throughout the night due to their needs. We strongly encourage all parents and caregivers to take advantage of the Respite Room, if possible. If a parent or caregiver needs to spend the evening with their child/guest, we ask that they register as a buddy, complete volunteer training and a background check.

Marketing

Can we begin promoting our event locally, and how do we handle media inquiries?

You are welcome to begin sharing about Night to Shine in your community. When reaching out or talking to the media (TV, radio, newspaper, etc.), please always refer to the Night to Shine Key Information and Talking Points found in your Night to Shine Planning Manual in the "Community Engagement" section.

Can we use our own signage during Night to Shine?

Yes, you can use your own signage to supplement what is provided by TTF. Any signs your church receives from TTF must be utilized during Night to Shine each year your church hosts. Please ensure that any additional signage is in keeping with the Night to Shine theme and that the Night to Shine logo is used correctly.

Can we create additional marketing and promotional materials?

Yes, you are welcome to create additional materials, but if you use the Night to Shine logo on your designs or materials, please share a proof with your staff representative for approval prior to publishing or printing. Please only use the official Night to Shine logo and NOT the Faith, Hope, Love script logo.

Global Partners and Funding

Can we sell Night to Shine t-shirts as a fundraiser for our event?

TTF is not able to provide the license for the TTF, NTS or FHL logos to be used on any item that will be sold for a fundraiser or other purpose. Please do not sell any items that have the NTS logo or any other TTF logo on them.

I requested a financial grant. When will I receive it? Will it be the full amount?

If your church is awarded a financial grant, it will be provided in two installments. The first installment (around 75% of your approved grant) will be distributed prior to Night to Shine around the beginning of December, pending the receipt of a signed legal agreement, W9 form and preliminary budget. The second installment (around 25% of your approved grant) will be distributed following the event and the receipt of a final financial statement. All grants will be dispersed by check unless otherwise arranged.

What is a Global Partner of Night to Shine?

A Global Partner is a corporation that has committed a substantial financial gift to celebrating people with special needs through the growth of the worldwide movement of Night to Shine through the Tim Tebow Foundation. Global Partners are essentially sponsors of Night to Shine and help fund grant requests and prom kits for host churches.

Do we have to recognize Corporate and Global Partners?

Yes, we ask that you acknowledge or recognize our wonderful Night to Shine partners at your event. Please clearly and prominently display any Global Partner or sponsor signage provided by TTF (digital or print) at your event.

Inviting Your Community & Registration

How does the invitation and registration process work?

We recommend reaching out to organizations in your area that work with people with special needs, schools with special education programs and residential facilities for people with special needs. They will be able to reach out to their members, students or participants and residents about Night to Shine and put together a list of potential guests. Ask them if they would be able to assist you in distributing invitations.

Do you have a sample registration form? How do we set up registration?

Yes, we do have a template available under the Resources tab. Please keep in mind this is a sample and your church may find that they need to add additional information to the form. You may work with your church IT or web team to set up online registration or you may have guests fill out paper registration forms.

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